Book a meeting

Book a meeting room quickly and easily

It should be quick and easy to book a meeting online. Browse among many of our hotels; click to see dates, rates, seating, and availability. When you've decided on a hotel, you only have to click to book. A confirmation will be sent to your email straight away. It's as simple as that!

Step-by-step instructions:

  1. Fill in your requests in the search bar 'Book a meeting': city/hotel, date, start and end times and the number of participants. If you have a booking code, please enter this too. Click on Search. You’ll then see a list of search results, showing the hotels that have meeting rooms available that meet your requirements.

  2. Click on any of the hotels you are interested in, either in the list or directly in map. The hotels that say ‘bookable now’ have meeting rooms that you can book directly. For other hotels you’ll be able to send a request.

  3. Click on a room you are interested in to see rates and possible seating options and meeting equipment. The link ‘show more’ will give you more information and details about equipment. When you have chosen a meeting room, click Book.

  4. You have now reached the page where you complete your booking by filling in your details, optional extras (food and beverage) and any other information you may want to share with us. The total price is shown at the bottom of the page, together with a summary of your booking in the top right corner. If you are happy with everything, click to accept the booking terms and conditions and then click on Confirm booking to send your booking directly to us.

  5. Shortly after you’ll receive a confirmation email of your reservation sent to the email address you gave in the previous step. If this is the first time you are using our online booking service, you’ll be required to verify your email address.

All done, now you can sit back and look forward to your conference!

To cancel or change your conference:

If you want to cancel or change your conference, we recommend you do this in the same way you booked it. In this case, via the link you received in your confirmation email when you made your booking.

Note that you can cancel your booking free of charge up to 72 hours before arrival. For cancellations after that, you will incur a charge as per our booking terms and conditions.